Stop rebuilding your hiring process for every campaign

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Project Templates give your team one approved setup to support standardisation of your hiring campaigns at scale. The result: faster launches, fewer mistakes reaching candidates, and a consistent assessment experience at scale, without adding admin time.

Most hiring campaigns start the same way: someone copies the assessment setup from the last one and assumes nothing has changed since it ran.

Most of the time, that works. When it doesn’t, you find out the hard way. Last year’s setup gets copied instead of this year’s. An out-of-date email lands in a candidate’s inbox. A setting changes without anyone noticing, and the first sign is results that don’t look right weeks into the campaign.

Project Templates remove that risk. You build your assessment setup once, the way it should be, and every new campaign starts from that same approved place. Here’s what that means for your team.

Start every campaign from a proven setup

Your team already knows what a good assessment journey looks like for each role. Templates let you capture it once and reuse it, so the same journey doesn’t need recreating every time a new campaign opens or a role is hired for in another region.

Choose your template, adjust the details specific to that role, and you’re ready to go. The assessments, candidate emails, reports and deadline settings are already in place.

Why this matters: for teams running graduate intakes, seasonal campaigns or the same role across regions, launching a new campaign becomes a quick, repeatable step. Your team spends its time on candidates, not setup.

Lock what matters, so every candidate gets the experience you designed

When anyone setting up a campaign can change anything, small changes creep in. A tweaked email here, a removed assessment there. Each one changes what candidates experience, and inconsistent setups make results harder to compare across roles and campaigns.

Templates let you lock the elements that need to stay the same, including:

• Assessments and the information candidates see at each stage

• Candidate emails and messages

• Reports and the candidate homepage

• Deadline settings

Anything you lock stays exactly as you set it. Anything you leave open can still be tailored to the role. You can also give more of your team the ability to launch campaigns, but only from templates you’ve approved.

Why this matters: you can share the work of setting up campaigns without losing control. Every candidate gets the same well-designed journey, and every hiring decision rests on a consistent process.

Update once, stay in control as your process evolves

Hiring processes change: a new assessment, refreshed candidate comms, a new year’s campaign. When every campaign is a copy of a copy, each change creates another version to manage, and it gets harder to know which one is right.

Templates keep one source of truth. Changes are made in a draft, and nothing goes live until you publish them. Everyone on your team gets the updated version automatically, and campaigns already running stay exactly as they are. When a setup is no longer needed, retire it and nobody can use it again.

Every campaign also records which template it came from, who set it up and when. And because campaigns built from a template can’t be copied, an old setup can’t be picked up and reused by mistake.

If you use an integration, it can also be adjusted to support template workflows, so future campaigns can be updated and evolved without needing to touch the integration work, and with no downtime on the switchover between template versions.

Why this matters: you always know where a campaign came from and that it reflects your current process.

Who gets the most from Project Templates

• High-volume and enterprise teams running many similar campaigns across roles, regions or business units.

• Teams where several people set up campaigns and need central control without becoming a bottleneck.

• Teams copying a master setup today. Templates are designed to replace it, and we’ll help you move across.

• Teams bringing on additional markets with new language requirements, who can simply add new languages to the existing template without the need to start again.

Why this matters now

Every setup copied today is another version to manage tomorrow. The longer teams rely on copying, the more setups pile up, and the bigger the risk that the wrong one reaches candidates.

Teams that move to templates now go into their next campaign with one approved setup, a clear record of every campaign, and the confidence to scale without the errors that come with it.

To get set up, speak to your Sova Account Manager or Customer Success contact. Full step-by-step guides are on the Sova Help Centre.

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